Onsite Event Coordinator (Freelance) - Auckland

What is Candlelight? 

• Candlelight concerts are a unique musical and sensory experience created by the beautiful ambience of candlelight.
• Our concerts highlight talent from upcoming artists to professional musicians and allow you to enjoy some of the most famous works of classical music in a completely new way and in various, spectacular locations.
• Candlelight is now expanding beyond classical music into other genres that fit well within the experience such as jazz, soul, flamenco, opera, and more!

Responsibilities will include:

Pre/Post Production 

• Coordinating the operations and logistics of each event in your City including transportation of equipment to and from the venue
• Creating schedules and advancing key documents to all suppliers and venues staff
• Booking and training staff for all events through our agency staffing partner
• Attending weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
• Overseeing inventory for storage solutions
• Ensuring Event and Incident Report forms are filled in (or ensuring the onsite EM has done so)
• Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)

Onsite

• Managing scheduled event timings as the main POC onsite
• Implementing new or amended production details, company policies and procedures
• Dealing with customer queries and complaints
• Filling in Event / Incident Report forms
• Encouraging high performance and implementing improvements with in your team
• Providing photographs and feedback after each event to your Project Manager
• Representing both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Preferred Qualifications

• Previous event coordination experience, preferably music-related
• Excellent face-to-face communication skills
• Highly organized and efficient. Time management skills are key. 
• Leadership skills and experience managing small teams 
• The ideal candidate will have demonstrated proficiency in public speaking.
• The role involves travel and a driver's license is essential. 
• Willing to learn from mistakes and give feedback on ways of improving the Candlelight experience
• Collaborative approach and willing to get hands dirty and work on all required events tasks
• Fluent English speaker
• Strong academic and classical music background are a plus

The role is based in Auckland.

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