Event Manager (part time) - Ljubljana

What is Candlelight?

Since July 2019, Fever Originals has produced a series of classical music concerts in a “candlelight setting” which take place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences. As of today, Candlelight concerts are present in over 300 cities around the world!

For this role, we are looking for an onsite Freelance Event Manager for our Candlelight Concerts located in Ljubljana. This would be an part-time freelance contract. Availability to work on weekends will be required.

Important: This position requires having a business entity/registered organization/ being a a self-employed sole trader.

Main Responsibilities:

• Act as main point of contact onsite for Candlelight events and staff; communicate directly with Fever Originals manager
• Full visibility into staff roster; set schedule; communicate with the staffing agency about any reschedules of events
• Ensuring each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, or setting up the candles in the venue in preparation for the concert
• Drive uHaul with event supplies to and from concert venues (if a candidate is not able to drive or does not have a valid driver’s license, alternative methods of transporting supplies may be arranged)
• Manage inventory and track supplies for venues
• Manage any printing needs 
• Manage guest lists for all events
• Manage  the opening and closing remarks at events (this will usually consist of a recorded speech, but may require public speaking on an occasional basis)
• Weekly reporting to Fever Originals Project Managers about the status of each event; including both the pre and post-event findings and feedback
• Occasionally assist with evaluating and executing walk-throughs of potential venues 
• Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas
• Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required skills:

• 1+ years of experience in event management and/or a relevant degree (preferred)
• Interest and passion for live music and organizing events
• Fluency in Slovenian and English
• Exceptional customer service skills
• Experience leading an on-site team
• Strong problem-solving skills
• Good ability to work in a pressured environment
• Knowledge of AV and PA systems (desirable)